Frequently Asked Questions


Our FAQ section is always under construction to better serve you. If you have a suggestion or item to add, feel free to contact us by clicking here.


Membership Questions (10)
Frequently Asked Questions regarding Membership.

Membership and MLS fees cover July 1 through June 30.

Membership and MLS renewal bills are sent in May and the payment is normally due by June 1.

Yes! Please click the button below to pay your bill online.

Bay East Membership System

Please note that you can also access the pay online feature on the home page by clicking the button on the right that says pay bill online. If you have any problems doing paying your bill online please contact technical support at (925) 730 - 7100 Monday through Friday 7:30 a.m. and 5:30 p.m. If you need after hours support please contact us.

mls fees, dues, pay dues, pay dues online, bill, pay bill online, pay on line, pay bill on line

Simply visit the Membership Document section by clicking here.
Our MLS covers all of Alameda and Contra Costa Counties.
Yes. You are required to carry the same type of membership your broker carries. This is a rule of the National Association of Realtors®.
The fees to join are prorated on a monthly basis and billed annually. You will find a breakdown of these fees listed in the application for the month you are joining on the membership forms and document page.
Your broker must be a member in order for you to join, unless you have a broker’s license.
We only offer annual memberships. However, upon joining and renewing your Realtor membership, you will have the option to pay in installments.
In order to join, you must complete and return a membership application, which has been signed by your broker. You can submit it to us, along with a Visa or MasterCard, via fax, mail, or you can schedule an appointment to bring it in.
Education (6)
Questions and Answers regarding Education and Professional Development.

The Department of Real Estate can assist you in the process of renewing your real estate license. You can visit their website at www.dre.ca.gov or (213) 897-3399.

The Association offers correspondence courses and video courses to complete the 45 hours of continuing education required to renew agents’ and brokers’ license. Click to view a list of courses offered or call 925-730-4077.

For real estate agents renewing for the first time only you must complete:

  • A 3-hour course in ethics
  • A 3- hour course in agency
  • A 3-hour course in fair housing
  • A 3-hour course in trust fund handling

For real estate salespersons and brokers you must complete a total of 45 hours of approved continuing education courses, including:

  • A 3-hour course in ethics
  • A 3- hour course in agency
  • A 3-hour course in fair housing
  • A 3-hour course in trust fund handling
  • At least 18 hours of courses specifically designated as consumer protection courses
  • An additional 15 hours of approved courses, which may be designated as either consumer protection or consumer service courses
All new members are required to attend the mandatory training classes, unless they have attended them at another Association or MLS that uses Paragon.
You can listen to some Paragon tutorials, which are available on our website. However, the mandatory trainings are not yet available for online attendance.
Keys and Lockbox (12)
Frequently asked questions regarding Keys and Lockboxes.
Alameda County, Contra Costa County , Santa Clara County, San Francisco County, The Peninsula, Monterey, Carmel and Santa Cruz. *Bay East Members can use their keys with Central Valley boxes also; However, they cannot be used with Metrolist boxes.
A manual eSync can be performed to update the key, by completing the following steps:
  1. Press Enter on your key
  2. Scroll Down to Manual Esync / press enter
  3. Sit the key back on the cradle
  4. Please Note: Manual esync's cannot be done if the member is talking on the same phone line the cradle is connected to. It will take about 90 seconds for the key to finish updating.

Error codes help you identify what is wrong with your key. Your key will store the last five error codes that were reported. To view these codes:

  • Press "enter" to turn your key on
  • Scroll to "error codes"
  • Press "enter"

You will see up to five error codes displayed. It will also display how many times this error occurred, the numbering begins at zero. For example if your key displays "0700 0601" it is telling you that error code 7 occurred once, and error code 6 occurred twice.

Here is a list of some of the most common error codes:

Error Code Description
01 Login error-perform e-sync again
04 Modem error-reset cradle
05 Check e-sync phone number
06 No dial tone check phone line
07 Phone line busy-perform e-sync again
08 No answer-perform e-sync again
19 No phone line-check phone
20 Phone line in use-verify phone line is not in use and e-sync again
27 Key is expired-update key
71 Incorrect PIN
72 Incorrect shackle code

    Error Code Document


    Error Code Document Save!
There are few different ways to monitor your lockboxes. You can find detailed instructions on how to do so by clicking here.

If you are a MetroList® or BAREIS member, you do not have to join our MLS to cooperate your key. Click here for the application.

If you are not a member of MetroList® or BAREIS, you are required to become a member of the MLS.

Click here for a list of certified eKey devices.
No. iBoxes that were exchanged for AEII boxes are leased. Supra will own the boxes during the lease period which expires in 2016. Although you did not pay a deposit for the iBoxes you received, you will be leasing the boxes from Supra until the end of the contract with Supra, at which time ownership of the leased iBoxes will revert to you. If you leave the association before 2016, or if Supra is no longer the lockbox system vendor, you must return the leased iBoxes you received during the exchange.
Supra will charge you a fee of $74 for each unreturned box.
You can upgrade to the new eKEY service at the Bay East offices at any time. The annual fee is $156 for the eKEY Basic and $276 for the eKEY Professional.
The iBoxes are warranted for the term of the lease.
Should you terminate your key service prior to the end of the lease term, the leased iBoxes you received in exchange for the AEII boxes will have to be returned to the Association.
When logging into SupraWeb be sure to enter the serial number on the back of your key and your four digit key pin number to login. Do NOT use your lockbox serial number and shackle code.
Paragon MLS (16)
Questions and Answers regarding the Paragon MLS system.
Visit maxebrdi.fnismls.com. Your user ID is your 9 digit Bay East Member number and your password is what ever you have chosen. If you do not remember your user ID and Password Please email Roya here. In the email make sure you put the last 4 digits of your SSN for verification.

You can call system support at 925-730-7100 Monday through Friday between the hours of 7:30 a.m. and 5:30 p.m.

To insure privacy, it is recommended that once you receive your member ID and password that you change your assigned password to a personal one. Follow these steps and you can change your password.

  • Click on Preference.
  • Click on User.
  • At the lower left hand side change your password.
  • Click on Save Password.

These steps will change your personal password. If you need more help please contact our tech support at 925-730-7100.

When you are changing your listing to pending and the Buyers Agent is out of the area the agent ID which your going to use is 206599999.

As a Paragon user, you can only withdraw/cancel a listing. If you need help changing the status call 925-730-7100 or fax the information to 925-730-0266.

No, once the listing has expired you can not change the listing. The Multiple Listing Department can make the changes to your listing in order to reflect the proper status by faxing the information to Roya at 925-730-0266 or email her here!
First Way Second Way
Click on the search button. Click on Listings.
Pick Tour/Open House Pick Maintain Listings
Enter the Begin, end Date and City. Click on Select an Action next to your listing.
Click on Count Click on Tour
Click on Search In the last box do you see number and date
Find your Property if it's there it has been entered. If Yes, It has been entered.
  • Click on Listings.
  • Click on Maintain Listing.
  • Click on Select an Action next to your listing.
  • Click on Tour Listing.
  • In the last box click on the circle next to the number.
  • On upper right corner hit the DELETE button.
  • Click OK

This will remove the date and time of your tour. If you needed more help please contact our Tech Support Department at 925-730-7100.

While viewing the listing in Paragon, hit the correction button located on the listing menu. When the email form appears, enter a brief description of the violation and send. The listing will then be sent to the appropriate compliance department and you will be notified once the listing has been corrected. If you have any questions, contact Sheena Francisco at (925) 730-1071 or click here to email. All information is confidential.
A variety of FREE Paragon training classes are offered in the technology center at the Association office every month. Click here for our training calendar. If you have more questions please call Nicole at 925-730-4069.
The MLS Participation Waiver Form, found here must be submitted within 72 hours of putting a home on the market.
All input sheets and related documents can be found in the MLS Forms Section
Beginning on September 3, 2008 REALTOR® members of Bay East Association of REALTORS® will have the option of receiving email reminders prior to the expiration of their listings! This new application aims at making members more productive and aware of listing expiration.
The system will send an email to the address you have registered within Paragon one, three, five or seven days prior to the expiration date of your active listings. The email you receive will contain the MLS number, Listing Address and the Expiration Date.
  • Modify your settings at any time, or turn off all notifications.
  • Select how many days in advance you would like to receive emails.
  • Receive alerts at up to 3 email addresses or devices.
  • Send Alerts to cellphone via text message - Learn How Here!
Social Media (1)
How to post, share, tweet and more.
Social Media is a term for websites (such as facebook.com, twitter.com and linkedin.com) and online applications that connect you with others.
Facebook is a website that allows users to add friends, send them messages, update their personal profiles, join networks and groups and more.
Linked in is a business-oriented social networking site that is mainly used for professional networking.
Twitter (2)

Twitter is a social networking and microblogging service that enables its users to send and read messages known as tweets. Tweets are text-based posts of up to 140 characters displayed on the author's profile page and delivered to the author's subscribers who are known as followers. Senders can restrict delivery to those in their circle of friends or, by default, allow open access

Description Found on Wikipedia

  1. Go to http://twitter.com and log in
  2. Type your update into the "What are you doing" box
  3. Click the update button
Technology Questions. (2)
Frequently Asked Questions regarding Technology.

Go to www.car.org, and follow the instructions provided for either the "Online" version or the "Desktop" version.

Click here for zipForm® 6 Standard Edition Instructions

Click here for zipForm® 6 Professional Edition Instructions

If you need further assistance please contact technical support at (925) 730 - 7100.

Clarus (14)
Clarus™ MarketMetrics provides real estate agents with a powerful, yet easy-to-use, set of reports that provide real-time market trend and pricing information in a highly visual format. They are ideal collateral for listing presentations; price reduction conversations; and educating buyers to price-points.
Clarus™ MarketMetrics increases the REALTOR®’s market expertise and enhances professionalism. Clarus™ MarketMetrics helps REALTORS® present and establish a market-appropriate listing price and helps create a shared understanding of market trends and dynamics with their client
You can only access data for a participating MLS/Association, which you are a member of in good standing.
6 graph reports (listed below) and 1 explanatory report.
  • Median Sold Price (2 year period)
  • Supply & Demand (For Sale vs. Sold – 2 year period)
  • Sales Rate (Month Supply of Inventory vs. DOM – 2 year period)
  • Price Distribution – Last 12 months
  • Estimated Price Range – Sold Properties Last 3 Months
  • Estimated Price Range – Properties Currently For Sale
There is no cost for Bay East Members to use Clarus Market Metrics it is a member benefit.
Reports are delivered in PDF format to your email address almost immediately upon purchase. To view PDF files, simply download Acrobat Reader (www.adobe.com).
Currently, you cannot save your property search criteria. Reports are delivered in PDF format via email and can be saved to your local computer.
Yes, you can save the PDF files that are delivered to your email and reprint them at your convenience at no additional cost.
  1. Click the following link www.terradatum.com/ClarusMarketMetrics/BayEast
  2. Click the "register" button
  3. Create an account using your username and password that you use to access Paragon.
  4. Enter your search criteria to generate your customizable set of reports.
Email us at mlsservices@bayeast.org or call Technical Support at (925) 730 - 7100.
Email us at mlsservices@bayeast.org or call Technical Support at (925) 730 - 7100.

Did you know that Clarus MarketMetrics can be help in the appraising of a house? By simply adding the "Average DOM" to the "Months Supply of Inventory" in a Clarus MarketMetrics Report, you can get statistics needed to complete the Market Conditions Addendum to the Appraisal Report.

Follow these simple steps to generate a report that will help you complete the Market Conditions Addendum in an Appraisal Report.

    How To:
  1. Login to Clarus at: www.terradatum.com/ClarusMarketMetrics/BayEast
  2. Click "Go to Market Dynamics".
  3. Select/Enter the Required Search Filters (Property Type, Areas, Time Period)
  4. Click "Go to My Reports".
  5. Click "Next" to go to the second page of thumbnail charts.
  6. Click "Chart 8 of 8" entitled Months Supply of Inventory.
  7. Click the checkbox "Avg DOM".
  8. To print the chart and the data supporting the chart, click "Print".
  9. Check the chart entitled "Months Supply of Inventory".
  10. Click "Print".

You now have a two-page report complete with the graph and the data.

    Market Conditions Addendum to the Appraisal Report


    Market Conditions Addendum to the Appraisal Report Save!
T-ReX (4)
  1. Sign into your Point2Agent site at https://login.point2.com
  2. Choose ‘Edit’ from the drop down menu located on the top Toolbar.
  3. Click the ‘Add a New Page’ link located on the left
  4. Name the new page
  5. Click the ‘Add Content’ link in the center column
  6. Find ‘Advanced Content’ and click “Add to Page”
  7. Enter a Title for the new content
  8. Enter the HTML Code from your T-ReX Partner Toolkit
  9. Choose ‘Sort Menu’ from the ‘Website Editing Tools’ drop down menu
  10. Move the ‘Investor Tools’ Menu up to the Buyers and Sellers

Congratulations, you are done! This is what your finished website now looks like!

  • You have a new ‘Free Investor Tools’ Tab and Link
  • Clicking the ‘Free Investor Tools’ Tab or Link will open a Content Page
  • The Content Page displays your co-branded web tools, with your partner link already embedded.

    View as .pdf


    View as .pdf Save!

    View Instructions as .pdf


    View Instructions as .pdf Save!

    View Instructions as .pdf


    View Instructions as .pdf Save!
  1. Fill out information to co-brand.
  2. Setup an account.
  3. Gets your unique link.
  4. Copy and paste your unique link into the following code replacing what is bolded.
  5. Add this code between the tags on your own site.

Questions? Call Bay East Technical Support at (925)730-7100, 7:30am to 5:30pm, Monday through Friday.

    View as .pdf


    View as .pdf Save!
reInsight Mobile is a mobile website that enables real estate professionals to search and retrieve MLS data from a wireless handheld device and provide that information to their prospects and clients anytime and anywhere there is cellular coverage.
reInsight Mobile is NOT a replacement for Paragon, it is a separate website designed specifically for wireless handhelds allowing instant access to MLS information while in the field.
  1. To access for reInsight Mobile, open the Internet browser on your mobile device and go to: http://wireless.bayeast.org. Sign in using your Paragon ID and Password.
  2. reInsight Mobile works on most mobile devices that have access to the web/Internet including phones, however reInsight Mobile provides the best end-user experience on newer smartphones.
reInsight Mobile runs on any mobile device that supports HTML Internet browsing, but is ideally suited for newer smartphone devices with larger displays and full keyboards.
Because reInsight Mobile is a website, this means there is absolutely no software to install or download onto your handheld device, and no synchronizations are necessary to run reInsight Mobile.
reInsight Mobile is carrier independent and works with all the major carriers across North America.
reInsight Mobile no longer requires you to register for access. To login to the system and begin searching the mls visit http://wireless.bayeast.org and login using your Paragon userid and password.
Visit our page here

    Documents

  • ReInsight Guide-Mobile MLS


    ReInsight Guide-Mobile MLS Save!
IDX (Internet Data Exchange) (12)
Questions and Answers regarding the Internet Data Exchange Program (IDX)
Unless you are skilled in web site development you will need a consultant/vendor to assist you in establishing a web site. There are many vendors in the market who can develop a web site for you. Please note that your vendor must complete the IDX Data Access Agreement which can be found here on the IDX Document page of our website.

You will need to complete the IDX Data Access Agreement and return it to the Association. When we have verified the data, we will notify you by sending a confirmation package in the mail with the FTP site address, User ID and password. (Please note that the FTP pull is a data stream. It is a comma, tab, pipe delimited format and it’s not pre-formatted for display).

Once you have established your web site and filed the returned the appropriate forms to the Association, it should take three business days to establish an account and we will email your package to you.

>There is currently no charge from the Association for this service. Your costs are those associated with establishing your web site.

At this time there is no link for the IDX feed. We are working with our vendor to provide the best possible solution that they have to offer. In the meantime please use the FTP site for adding active listings to your website.

All information delivered in the IDX data file can be displayed. The data that will be sent includes most of the information contained in the enhanced client report for ACTIVE listings, plus the name of the listing broker and the listing agent
There are three things that are especially important in displaying the data on your site.

  • 1. The listing broker's and the listing agent's names must be displayed.
  • 2. If you decide not to display all of the information in the file, a notation must be made that not all information that has been provided about a property is being displayed.
  • 3. No portion of the IDX database may be co-mingled with any non-MLS listings on an IDX Internet web site. However, if the property in question appears in an MLS other than MAX MLS, it may be co-mingled on the listing participant’s/subscriber’s website

The data will be pulled by you or to your vendor daily. Simply ensure that your use of the MLS data as well as your consultant’s use of the data is in compliance with the MLS and IDX rules. This usually will be solved by using a vendor who understands what our rules are and who agrees to stay in compliance.

The EBRD data is not currently available. However, inclusion of their data is a priority, and we are working with them to include their listings as soon as possible.

All FTP files will be pulled by you or your consultant at whenever they want to pull the information. The files are updated at 4am, 8am, 12pm, 4pm, and 8pm.

IDX rules require that all web sites be updated with current data at least once every 72 hours. This includes adding new listings, removal of listings that are no longer active, plus including any changes that occur to an existing listing.

The listings will be removed within 3 business days of receipt of your Opt Out Form.

No. You may only display IDX data if your office is an IDX Participant.

Diverse Solutions (6)
Did you know that we provide a free frameable IDX solution? This solution can be implemented by anyone who wishes to have search capabilities on his or her own website. There are many new features that this frameable solution provides over the IDX EZ Solution. Below are some answers to questions you might have about the product.
A: To receive the Diverse Solutions IDX solution, fill out the Participant/Subscriber form located at http://www.bayeast.org/mls/idx/documents.

After the form is filled out, fax it to Technical Support at (925) 369-7151.

  1. A link will be returned to you which you can then add to your website.
A: Absolutely not.  This solution is for anyone looking to change their current IDX solution or implement a new one.  If you are happy with what you currently have, you may continue using that solution.

A: The IDX search capability by Diverse Solutions is free but you will have to get your own website setup from a web-hosting company and pay whatever fees are required for your website setup. There is an enhanced option you can subscribe to from IDX Solutions costing $69.95 which will allow your web site visitors to easily chat via instant message directly with you, the agent, using a desktop application, or via their cell phone.  Either of these two options allow you to capture the visitor as a lead!  Again, you are not required to purchase this enhancement, since the site is already supported by ads on the website. Be assured that these ads have no relationship to the real estate industry.

A: Diverse Solutions offers capabilities that are not available with the IDX EZ solution. Some of the features that are offered are: 1) locating the property on a map; 2) calculating the mortgage payment; 3) school and neighborhood information; and 4) email or print capability.

A: You have to be an active Bay East MLS member in order to receive the Diverse Solutions capability.

A: Below is an example of what the Diverse Solutions IDX looks like.  Clients can use the map to look in specific areas where there are properties available.

Diverse Solutions Example
News and Events (1)
Information on events and current news important to Bay East Members
Website Troubleshooting (3)
Items in this category deal with troubleshooting issues with your membership site.
1. login to the site and in the upper right hand corner in the block that says “Login” click “my account”

2. In the next screen under your name choose the edit tab

3. Scroll down until you find the Theme Configuration options and choose the “PushButton” Theme

4. Scroll to the bottom of the page and click Submit the changes will take effect immediately

You may have noticed a new tool on our site called Flashpaper. Using Flashpaper significantly eliminates document loading time and allows you to be more efficient by displaying .pdf documents as quick-loading flash movies. Please note: You must have Flash Player installed in your browser to use this tool. Click here for the free download

Flashpaper Toolbar

Print A Document
  • Click the Print button.
  • Select Text
  • Click the 'Select' button.
  • Drag to select text.
  • Hold shift and left-click to select multiple words or lines
  • Search
  • Type into the Search text field.
  • Click the Search button.
  • FlashPaper will find and highlight the first instance.
  • Click search again to go to next instance.
  • Resize / Zoom
  • Use the Zoom slider to set the magnification level, or
  • Enter a specific number in the Zoom text box, or
  • Click the Fit in viewer button to see the entire page, or
  • Click the Fit Width button to resize to viewer page width.
  • Navigate
  • Click the Previous or Next arrow, or
  • Drag the page scroll box, or
  • Type a page number in the Page box.
  • Open In New Window
  • Click the Open in New Browser button.
  • We sync passwords with Paragon daily, so if you have recently changed your password please try your old one.

    If you have not changed your password recently check that you are using the correct case. Passwords on Bayeast.org are case sensitive if you are unsure about your password just click Forgot Your Password enter your email address and your userid and password will be sent to you.

    If you still having issues logging in please contact Bay East technical support at (925) 730-7100 between the hours of 7AM and 7PM, Monday through Friday.

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